The HIMSS NYS Chapter invites its interested members to apply for our open Board positions outlined below.

Important: this announcement provides all details needed in order to apply to be a Candidate for the open Board positions.

Upcoming Board Positions: At the end of our fiscal year, the Board will have three positions become available:  President Elect, Secretary, and Treasurer.  The members will be elected through a general election process and the elected members will serve a two (2) year term beginning July 1^st, 2023 and ending June 30^th, 2025.

Board Member Responsibilities

• Duty of Care: Take care of the nonprofit by ensuring prudent use of all assets, including facility, people, and good will;
• Duty of Loyalty: Ensure that the nonprofit's activities and transactions are, first and foremost, advancing its mission; Recognize and disclose conflicts of interest; Make decisions that are in the best interest of the nonprofit corporation; not in the best interest of the individual board member (or any other individual or for-profit entity).
• Duty of Obedience (Compliance): Ensure that the nonprofit obeys applicable laws and regulations; follows its own bylaws; and that the nonprofit adheres to its stated corporate purposes/mission.

Candidate Qualifications

The Candidate must

• have had three (3) years of healthcare experience at the time of their application
• be a HIMSS member and NYS Chapter member in good standing for at least one (1) year at the time of application
  • Not only a Chapter member
  • Not only a Student member
  • Not only a Retiree member
• have demonstrated leadership skills, strong business acumen and a commitment to perform in an orderly and responsible manner, all duties of the office
• conduct all their activities in a professional and diplomatic fashion and in accordance with our code of conduct
• embrace the values and mission of the Chapter especially in the area regarding membership
• follow an ethical path in all activities representing the Chapter

Level of Commitment

The level of commitment is typically a monthly one-hour Board meeting (held virtually), involvement in the committee of your choice (usually two hours per month), and various planning, mentoring, and networking activities totaling another 3 hours per month. Board members often accept special assignments such as policy review and procedure development and may be asked to serve as chair of any ad hoc committee formed. The entire Chapter operates virtually so the need for travel and time away from the office is minimal.

Attributes of the Positions

These are Senior level positions for individuals that wish to operate in a true Boardroom environment where the success of the Chapter is established and then operated through various committees and task force groups. The successful candidates enjoy working in an organization at the highest levels where goals are established, and expectations met through the guidance and mentoring of others. The ability to engage at the highest levels with State and Federal agencies in our efforts to change healthcare is a core competency and one that a candidate should have a strong desire for.

Job Descriptions

President-Elect

The President-Elect shall, in the absence of the President, preside at all meetings of the Chapter and the Chapter Board of Directors; shall automatically succeed to the office of President at the end of the presiding President’s term; and shall perform all duties incident to the office of President-Elect and such other duties as may be prescribed by the President or by the Chapter Board of Directors.  These duties include but are not limited to:

• Co-Chairing at least one (1) standing Committee;
• Working with the President in establishing the Strategic Plan and subsequent execution;
• Growing the overall membership of the Chapter;
• Adjudicating issues and providing leadership to the Board.

Treasurer

The Treasurer shall be responsible for all funds and securities of the Chapter; shall receive and give receipts for monies due and payable to the Chapter from any sources whatsoever, and shall deposit all such monies in the name of the Chapter in such banks, trust companies, or other depositories as shall be selected in accordance with the provisions of these bylaws; shall submit financial reports to HIMSS, to the Chapter Board of Directors at its regular meetings, and to the Chapter membership at its Annual Meeting; and shall in general perform all the duties incident to the office of Treasurer and such other duties as from time to time may be assigned by the President or by the Chapter Board of Directors. These duties include but are not limited to:

• The creation of an Annual Budget that ties into the Strategic Plan and Operating initiatives;
• The oversight of the Annual Financial Audit;
• The development and coordination of the Financial Committee under the present Charter;
• The review and financial approval of all purchases and contracts.

Secretary

The Secretary shall keep or cause to be kept the minutes of the meetings of the Chapter Board of Directors and voting members; shall see that all notices are duly given in accordance with the provisions of the bylaws or as required by law; shall be custodian of the corporate records; shall keep or cause to be kept an accurate census of the Chapter membership; and shall in general perform all the duties incident to the office of Secretary and such other duties as from time to time may be assigned by the President or by the Chapter Board of Directors.  These duties include but are not limited to:

• Scheduling of all Board meetings;
• Coordination of the collection of all Committee minutes;
• Organization of all files and official filings in the Chapter’s electronic systems.

Election Timeline

• Election announcements:  May 8th through May 21st
• Apply to be a Candidate and Voter Registration (click here for a video tutorial on registering to vote now!):   May 22nd through and including June 2nd, 2023 (up to 11:59 PM)
• Candidates Campaign and Voting / Polls are Open: June 5th through and including June 23rd, 2023 (up to 11:59 PM);
• Tabulating and confirming results: June 24th through June 30th; 2023

What does a candidate need to provide to submit for candidacy?

• Your name;
• Your HIMSS Membership number;
• Your e-mail address;
• A head shot; and
• A brief profile of your background and why you are interested in this position. This last item will accompany your headshot and name in standard election announcement material distributed to the NYS HIMSS Chapter members. Please keep this to less than 500 words.

Please send your submissions to Tony Ferrante ([email protected]) and Bill Duax ([email protected])